wedding invitations

Our Timeline and Guide for Your Wedding Invites + Save the Dates

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Our Timeline and Guide for Your Wedding Invites + Save the Dates


Ahhh, wedding planning… the endless to-do list. You have a checklist and it feels like you can never complete it! Or maybe you have 7 different checklists, one for each vendor… lists for days.

And if you are anything like us you have several categories of lists that are all controlled by one master list. (I may or may not have some slight OCD when it comes to list making.)

Today, we have a handy checklist all ready for you on when you ACTUALLY need to send out those save-the-dates, invitations, thank yous, and much more. We will even go into detail if you are planning a destination or a local wedding.

First Things First

First things first, if you haven't already, let everyone know you're engaged! It is such a heart-filling moment to have all of those closest to you be so happy and excited for you on this newest adventure! 

Start with a vision

There are many things to check off your list before it is time to meet for your wedding suite, but one thing we encourage brides to do from day one is to create a vision for your big day. If you don't already have a mood board full of ideas, now is the time to fill it up. (We are loving If you’re not sure how to find inspiration that’s unique with items you love, don't worry! We’ve got you covered in this blog: How to Find Your Wedding Inspo.

But don't fill it with things you kind of like, instead fill it with fewer things you love.

list maker here

I would even suggest making a different board for your main priorities: venue, florals, table settings, and of course paper goods.

*If you would like some ideas, check out our Pinterest boards

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Okay now let's get to your actual wedding paper timeline!


Up first, Save the Dates

Once you have your date and location locked down, its time to send these bad boys out. The range we suggest is 6-12 months before your wedding date. The earlier the better for these - especially if you're planning a destination wedding. In that case, send them even earlier!

We suggest meeting with us 4-6 weeks before you’re ready to send Save-the-Dates out. This allows for plenty of time for a consultation, any revisions and design approval, ordering of letterpress plates, and printing.

Bonus: Save-the-Dates and invitation suites only need one consultation. Its all about the big picture, and how all the pieces work together. And it’s best done if you cover all the elements at once. 

Go ahead and put it on your calendar now - we DARE you!

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Round number two, Your Wedding Suite

At this point, you have all of your vendors booked, all your deadlines in hand, and a full vision of your big day. If you didn't find us until after you sent your Save-the-Sates, don't worry - we’re bummed too, but that means it’s time to schedule a consultation for your wedding suite. Yay!

Wedding Suite

The pieces we suggest including are: invites, reply cards, detail cards, and weekend events. The “weekend events” card might include other wedding related gatherings such as a bridal luncheon or a groomsman golf round. It all depends on what fits your wedding! 

Again, we suggest meeting with us 4-8 weeks before you’d like to send them on their postal way - ideally sending them out 1-6 months in advance. This is really where sitting down with your wedding planner (or us) will help to determine what timeline is best for your wedding. Generally, destination weddings should be sent out much earlier than most stateside weddings. 

If you're running a little behind you can send them as late as 1 month away, *IF* you're having a local wedding where most of the guests live.

Don't forget your thank you cards

You’re gonna have a LOT of thank you’s to write - shouldn’t they look good too? Showers and gifts are on the horizon if you haven't already received a few. Having these in hand really helps you stay on top of writing all those Thank You's before they build up!

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The finale, day-of pieces

These are important items not to put off until the very last minute. Although we can get them to you quickly, you don't want to be worrying about these right before your big day.

These pieces include item such as:

  • programs
  • escort cards
  • table numbers
  • menus
  • favor tags
  • welcome bag items
  • etc 

Day of pieces typically require another chat or meeting to go through the specifics, and really nail down those final pieces your guests will see. 

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We know everyone loves a good free download, so we have just that for you! A simple timeline checklist of when to schedule a meeting and send out your wedding paper goods!

Your guide to Custom Wedding Invitation Planning Consultations

A consultation sounds so serious, but there’s no better word for it. Unless we make one up: Super sweet celebration preparation. There. That’s better.

Anyways, back to the matter at hand. How do you get the most out of your meeting to decide on what will set the tone for your upcoming event? There’s lots of ways to prepare, and good news, all of them are very simple.

Our Invitation & Stationery planning consultations are hands on. We won't just be looking through albums of designs. We will be pulling your story together by mixing and matching many different visual elements.

Our Invitation & Stationery planning consultations are hands on. We won't just be looking through albums of designs. We will be pulling your story together by mixing and matching many different visual elements.

Let’s start at the basics

Let’s get to know your story as a couple. We are suckers for a good romance and want all the deets. This way we can root our process in how this love came to be.

Tell us your favorite tastes in music, your quirks, hobbies, and nicknames. Anything and everything that will help us get to know you.

Here is a list of things to think about to get things rolling:

-       What parts of your personality to you want to shine?

-       Do you want the focus to be all on you or the experience of the event?

-       What are some things you love and want to include in the invitation? And on the flipside is there anything you dislike (glitter, a certain color, etc.)

-       Do you want to address the envelopes yourselves, with a calligrapher, or any other specific way?

Next, bring in a mood board. Ladies, we know you probably have a strong Pinterest game and hey, maybe your fella does too. Bring in images that resonate with you, random things you like, fun patterns, and colors. This mood board will be a visual representation of everything you like. The end goal is to use this to get a feel for the vibe you want your event to give off.

Not into mood boards? No worries. We will have a lot of visual inspiration here and can help you along the way. Sometimes you have to see it to know what it is that you actually want! That is where are letterpress printed samples come in.

Inspiration & mood boards are the best way to visualize your invitation story.

Inspiration & mood boards are the best way to visualize your invitation story.

Let’s talk details

Before coming in to our Atlanta, GA based studio it will be good to know about how many invitations you think you’ll need. If you aren’t exactly sure just yet, a ball park guestimate is great.

Budgets are never fun to talk about, but it’s a necessary evil and a good idea to start thinking about how much you’re willing to spend before we start planning what sort of paper goods you’ll be needing. Below is a list of possibilities to get you thinking about what fits your event.

            - Save-the-Date

            - Invitation

            - Reply Card

            - Reception Card

            - Thank You Note

            - Envelopes

            - Return Address printing on the back flap of your envelopes

            - Rehearsal Dinner Card

            - Brunch Card

            - Map & Directions Card

            - Envelope Liner

            - Inner Envelopes

            - Website Card

            - Weekend Itinerary

            - Wedding Announcement

Don't forget your day of pieces. We can discuss these at your first meeting or revisit them as your day gets closer and you have finalized all the necessary details we will need.

            - Ceremony Program

            - Escort Card

            - Table Numbers

            - Table Menu

            - Favor Tags

            - Welcome Bag Items


Our Wedding Invitation Suites typically range from $800-$3,000 depending on the quantity, pieces, and print method. We specialize in fine letterpress printing and all of our letterpress wedding invitations are printed in-house. Foil stamping, flat printing and engraving are our other offered print methods. If you’d like to request a quote ahead of time to make sure it’s within your budget we’ve got you covered.

But if this all seems overwhelming, don’t worry, we will be sure to ask you all the right questions to get this thing just right.


Setting a time to meet

At the The Impressionist we want to make this particular aspect of wedding planning the most fun. Be sure to plan our meeting on a day that isn’t too full for you. We are located close to Buckhead, Dunwoody in the Brookhaven neighborhood. We’ll need to set about two hours aside for the initial consultation; sorry we mean super sweet celebration preparation. Feel free to bring anyone with you that you want to be a part of this process, especially if it’s someone who understands your vision. We’ve got plenty of bubbly to go around!

Visit our website to book our first meeting and get started on some pretty awesome custom invitations, announcements or stationery.